Web developers bill a project build, then recurring hosting, maintenance, and domain costs — a mix of one-off and recurring lines. This web developer invoice template keeps your labor separate from passthrough hosting and SaaS costs so clients understand what's your fee and what's a third-party charge.
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These are the line items web developer businesses bill most often. Add the ones that apply to your job — the generator totals them automatically.
Bill the build 50% upfront and 50% on launch, and put hosting and care plans on recurring monthly or annual invoices billed in advance.
Custom web development is exempt from sales tax in many states; resold hosting or SaaS subscriptions may be taxable — keep passthrough on its own line.
Use a fixed fee or milestone schedule for the build — 50% on start, 50% on launch is common — and reference the milestone (design approved, dev complete) on each invoice.
Keep recurring hosting and maintenance on separate recurring invoices from the one-time build, so the client clearly sees ongoing costs vs the project fee.
Invoice a fixed monthly or annual care plan in advance, state the included hours or scope, and bill anything beyond it as separate content-update lines.
Custom development is often exempt, but resold hosting, domains, and SaaS can be taxable depending on your state. Keep passthrough costs on their own lines.