Owner-operators and small carriers need an invoice that ties to the load, not a generic services bill. This trucking invoice template lets you reference the bill of lading and load number, bill per mile or per load, and add a fuel surcharge and detention time — the details brokers and shippers actually check before they pay.
Opens the live invoice generator. No account required, download PDF instantly.
These are the line items trucking businesses bill most often. Add the ones that apply to your job — the generator totals them automatically.
Brokers commonly pay Net 30; if cash flow is tight, factor the invoice or offer a quick-pay discount rather than waiting a month per load.
Interstate freight transportation is generally not subject to sales tax, but reference your BOL and load number so the payer can match and approve quickly.
The load or pro number, bill of lading reference, origin and destination, rate (per mile or flat), fuel surcharge, any accessorials like detention, and your MC/DOT number.
Add the fuel surcharge as its own line item, either as a flat amount or a per-mile rate. Keeping it separate from linehaul makes rate negotiations and audits cleaner.
Accessorials are extra fees beyond the linehaul — detention, layover, lumper, tolls. Bill each as a separate line with the supporting documentation so brokers approve them.
Most pay Net 30. Many carriers use factoring to get paid within a day or two for a small fee, or offer a quick-pay discount to the broker.