Contractor invoices are more involved than a freelancer's — you need to separate labor from materials, include your license number, and bill on a milestone schedule. This contractor invoice template covers all of it so payment never gets held up over a missing detail.
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These are the line items contractor businesses bill most often. Add the ones that apply to your job — the generator totals them automatically.
Use a milestone schedule — a 30–50% deposit, progress payments at rough-in and drywall, and the balance on completion — never a single Net 30 at the end.
In most US states materials are taxable while construction labor is exempt — separating the two lines keeps your tax calculation correct.
Always. They are taxed differently in most states, and clients expect the breakdown. Bundling them invites disputes and tax errors.
In most US states, yes — licensed contractors must show their license number on invoices and contracts. It also signals professionalism to the client.
Issue a signed written change order before doing the extra work, then add a referenced line item like "Change Order #1 (CO-001)". Never absorb extra scope into the base invoice.
A deposit of 30–50% before work begins, progress payments tied to milestones, and a final 10–15% on sign-off. You should never have more than one payment period of work at risk.