Whether you run a residential cleaning route or a commercial janitorial contract, this cleaning invoice template bills recurring visits, square-footage jobs, and one-off deep cleans. Itemize add-ons like windows and carpets so clients see exactly what each visit covers.
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These are the line items cleaning businesses bill most often. Add the ones that apply to your job — the generator totals them automatically.
Bill recurring residential clients on the day of service and commercial accounts monthly on Net 15 — set up autopay to eliminate chasing small repeat invoices.
Several states tax cleaning and janitorial services; check whether your state requires you to collect sales tax on the labor, not just supplies.
Set a flat per-visit rate and bill on the day of service, or batch a month of visits onto one invoice. Autopay or a saved card keeps small recurring charges from piling up.
For standard visits, fold supplies into the rate. For deep cleans or specialty treatments that need extra product, list supplies as a separate line so the higher cost is clear.
Deep cleans take longer and cover more, so price them as a distinct line — often two to three times a standard visit. Spell out what the deep clean includes.
It varies by state. Some tax cleaning labor, some only tax supplies. Confirm your state's rule before deciding whether to add a sales tax line.